How E-Commerce Connects with RFMS ERP

Applies to: RFMS E-Commerce (EC)
This explains how EC exchanges data with RFMS ERP (catalogs, orders, invoices, etc.).
It isn’t a guide for general RFMS Core integration or accounting connections.

RFMS E-Commerce (EC) works with RFMS ERP to exchange electronic documents with participating suppliers over the FCB2B (B2B) connection. This article explains which document types flow through E-Commerce, which ERP areas they relate to, and where you review and process each document.

B2B Document Types Used by E-Commerce

B2B documents are identified by standard transaction numbers. These numbers are used in reporting and error messages in EC.

Document number	Document name	Purpose
810	Electronic invoice	Invoice sent by the supplier
832	Negotiated price catalog	Supplier catalog and negotiated pricing updates
850	Electronic purchase order	Purchase order created in RFMS and sent to the supplier
855	Acknowledgement	Supplier response that matches back to the purchase order
856	Advanced Shipping Notice	Shipment notice sent before delivery
997	Functional acknowledgment	Automated response from the vendor stating that a file has been received.

What Stays in E-Commerce and What is Handled in ERP

Some document types are handled entirely within E-Commerce. Other document types originate in the ERP but rely on B2B exchange.

Documents that are Reviewed in E-Commerce

These documents are received through B2B and are access through the E-Commerce module:

• 832 negotiated price catalog
• 855 acknowledgment of POs
• 856 advanced shipping notice

Documents that Originate in ERP

Purchase orders are created and managed through ERP workflows:

• 850 electronic purchase order is created in RFMS and sent to the supplier through B2B.
• Purchase order activity is viewed and worked through the Order Entry module.

Purchase Orders and Acknowledgments

Electronic purchase orders are created in Order Entry. When you create a purchase order for a supplier that is B2B enabled, the purchase order screen includes a button that allows you to transmit the purchase order to the supplier through the B2B connection.

Acknowledgements and related purchase order updates are received through B2B. You retrieve and review purchase order updates through Order Entry.

This workflow allows the purchase order to remain an Order Entry process while B2B handles electronic delivery and supplier response.

What You Can Do in the E-Commerce Module

E-Commerce provides tools for reviewing supplier data and working with B2B documents. The items below describe the work performed inside the E-Commerce module.

Task area	What you do in E-Commerce
Product catalog downloads	Review catalog records and use view and edit functions before importing supplier catalog information into Products
Invoice matching	Perform electronic invoice reconciliation, including filtering, printing lists, and cancelling invoices when needed
Archived invoices	View invoices that have been archived
Invoice reporting	Print invoice reports
ASN review	View ASNs by bill of lading and perform actions such as printing, archiving, and matching
System options	Access E-Commerce system options
Download status	View the most recent download information
Setup	Access E-Commerce setup tools
Maintenance	Access E-Commerce maintenance tools

Where Product and Pricing Data is Used After Import

Supplier catalog updates are received into E-Commerce and appear in the Product Catalog Download screen. From that screen you review what was downloaded and you can make limited changes to the downloaded records. Records are selected for import and then processed. After import, product records and pricing are viewable in Products module and can be used throughout ERP workflows.