Delete Old Archive Files from E-Commerce and Gateway Import Processes

Use Archive File Management to remove older archived files created by the E-Commerce and Gateway import processes. This can help reduce storage use and keep the archive list manageable.

Before You Begin

This screen only displays E-Commerce archive files that are at least one year old, and those are the only E-Commerce files you can delete from here. Deletions are permanent, so keep files you may need for troubleshooting, supplier disputes, or audit history.

Open Archive File Management

Go to E-Commerce > Utilities > Maintenance > Archive File Maintenance.

Choose what to display

In the left panel, use Importer Types to choose whether you want to view E-Commerce files, Gateway files, or both.

To narrow results, use Filter Supplier to select a supplier. Use Clear to remove the supplier filter.

Under Display Documents, select the document types you want included in the list (for example, Product Catalog, Invoice, Purchase Order, Purchase Order Ack, Advance Ship Notice, and 997/EDI Verification). Then select Display Files to load the list on the right.

Delete specific files

Use this method when you want to delete only a few files.

1. In the file list, select the file(s) you want to delete.
2. Select the Delete button (red X) on the toolbar above the list.
3. Confirm the deletion.

Delete files in bulk

Use this method when you want to delete older files for all suppliers using a cutoff date.

1. In Bulk Options, set Delete files for all suppliers prior to and choose the cutoff date (use F8 to select a date, if available in your environment).
2. Select Bulk Delete.
3. Confirm the deletion.

What to check after cleanup

The Statistics area at the bottom of the screen summarizes totals by supplier, including Total File Size and # of Files. Use it to verify that the cleanup reduced the archive volume as expected.