Send an Invoice Directly to Accounts Payable

Use this workflow when an invoice should be sent to Accounts Payable without costing because there is no purchase order and no inventory to cost, such as samples or cash-and-carry purchases.

Send the Invoice to AP without Costing

1. In Invoice Matching, select the invoice you want to process.
2. Click Prepare Selected Invoice for Costing.
3. In the Electronic Invoice Terms dialog, review the terms and click OK.
4. When the PO not found alert appears, click OK.
5. In Add Inventory for Costing, click Cancel.
   You are canceling because this workflow is for invoices that do not have inventory to cost.
6. On the toolbar, click Send to AP, .
7. In the notice that no matching to inventory will be done and nothing will be costed, click Continue.
   If you started this workflow by mistake and the invoice should be matched and costed, click Abort instead.
8. In Stores to Apply AP, select the store code associated with this invoice.
   • Press F8 to open the Store File and choose the store code.
   • Click OK to apply the store code.
9. When prompted to print, do one of the following:
   1. Click Print to print the invoice now, or
   2. Click Cancel to skip printing and continue.
10. The Add/Edit Payable screen will come up. In this screen:
    1. Enter any Notes or Remittance Notes as needed.
    2. Review the line items and confirm that each line has an account code.
11. If a line is missing an account code, assign one:
    1. Double-click the line to open Change Detail.
    2. Press F8 to open Chart of Accounts.
    3. Find and select the correct account code, then insert/apply it.
    4. Click OK to apply the account code to the line.
12. Click OK in Add/Edit Payable to complete the process and send the invoice to Accounts Payable.