Match Multiple Invoice Lines to one PO Line in E-Commerce

When an electronic invoice includes multiple invoice lines that apply to the same purchase order line, you can match those lines in E-Commerce and then continue through the normal workflow to post the invoice to Accounts Payable.

Match Multiple Invoice Lines to one PO Line 

1. In Invoice Matching, select the invoice you want to process, then click Prepare Selected Invoice for Costing.
2. In Electronic Invoice Terms, confirm the terms and click OK.
3. In the reconciliation screen, select the purchase order/inventory line you are matching in the Inventory Lines grid.
4. Select the invoice line that applies to that inventory line in the Electronic Invoice Lines grid.
5. Click Match,, on the toolbar.
6. In Match Invoice Line to Inventory:
   • Confirm the quantities.
   • Add a note if needed.
   • Click Match to apply the invoice line to the selected inventory line.
7. In Roll Inventory, review the side-by-side information from the PO and the invoice.
   • It is normal for Total Value (from the PO) and Line Total (from the invoice) to be different while you are matching multiple invoice lines to a single PO line.
   • Click OK to continue.
8. Repeat steps 3–7 to match additional invoice lines to the same PO line.
9. Use the totals at the bottom-right of the Electronic Invoice Reconciliation screen to confirm you are finished matching:
   • Continue matching until Invoiced Amount and Total Invoice - Paid are equal.
10. When all lines are reconciled, click Done, , on the toolbar.
11. When prompted to post to Accounts Payable, click Continue.
12. Print the invoice if needed. If you do not want to print, close or cancel the print prompt to proceed.
13. In Add/Edit Payable, add notes or remittance notes and make any edits needed, then click OK to complete the process and send the invoice to Accounts Payable.